Examples of Application Software: Types, Uses & Benefits

Common examples of application software are Spotify, YouTube, WhatsApp, and Microsoft PowerPoint. You most likely use this software every day — in fact, if you’re reading this article from a web browser like Chrome or Safari, those are application software too. 

This software executes all sorts of jobs, from providing you with entertainment to offering you a platform to craft your next investment pitch. 

‍Read on to learn more about:

• What application software is and how it works

• How application software is different from system software

• Examples of systems software 

• Understanding how to deploy systems software

• Challenges, benefits, and FAQs 

• Why you should use Blaze.tech to make your next system software 

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What is Application Software & How Does It Work?

You might have wondered: Is an application software, or is software an application? The terms can be confusing, so let's clear that up.

Application software, often simply called "an application" or "an app," is a specific type of software designed to perform particular tasks. All applications are software, but not all software is an application. 

Think of software as the broader category, with application software being a subset focused on end-user tasks.

So, what kinda of tasks can application software execute? Pretty much anything you can think of (on a device). Here are 3 job categories that systems software can accomplish:

• Personal/Entertainment use: From managing your photos and planning your budget to unwinding to some Labrador puppy videos 

• Educational purposes: Interactive learning platforms or research tools

• Business operations: Project management tools or customer relationship management

Application software is designed to bolster your productivity, spark creativity, or improve communication between team members. It's the reason you can write a report, edit a video, or chat with colleagues across the globe, all from your computer or smartphone.

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What Is the Difference Between Application Software and Systems Software?

We just discussed that application software is the programs you use daily for managing your life, entertainment, and work. However, you also use system software daily. It’s what your application software is built on.

System software is installed on your computers and your company's or cloud provider’s physical servers. It’s always running in the background, and, importantly, it provides the foundation for your application software to work on. 

Common examples include traditional operating systems like Microsoft Windows and iOS. Application software like Microsoft Word and Excel need Microsoft Windows (or its iOS equivalents) to run. Without these operating systems, your application software would be like a fish out of water. 

When you use Software as a Service (SaaS), you’re essentially renting an application software. While you don’t see it, that software still depends on system software — like operating systems — running on cloud-based servers. 

Cloud platforms like AWS and Google Cloud host this infrastructure, providing the foundation for SaaS tools to operate, just as an operating system does on your personal computer.

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Types of Business Application Software

Here are some of the most common business application software categories:

Enterprise Resource Planning (ERP) Software

Enterprise Resource Planning (ERP) systems manage your organization's core operations and other business processes. ERPs can streamline time-consuming business processes like accounting, project management, order processing, compliance, data analysis, and supply chain management.

NetSuite, Odoo, and Microsoft Dynamics 365 are examples of ERP software.

Customer Relationship Management (CRM) Software

Customer relationship management (CRM) application software allows your team to organize ad manage your client portfolio. A CRM collects, analyzes, and interprets customer data in many different ways. It’s used by many teams within your company, like sales, marketing, operations, and finance. 

Salesforce, Zoho CRM, and HubSpot are examples of CRM software.

Business Process Management (BPM) Software

Business Process Management (BPM) software maps out your everyday processes to pinpoint and remove bottlenecks, manage expenses, optimize day-to-day operations, and maximize employee effectiveness.

While ERPs excel in automating and streamlining existing processes, BPMs provide tools to address a company's future requirements. 

Kissflow, Zoho Creator, and ProcessMaker are examples of BPM software.

Time Management Application Software

Time management application software makes it easier for your workforce to stay productive by helping them keep track of time spent on projects. 

Harvest, Everhour, and DeskTime are examples of time management application software.

Project Management Application Software

Project management application software simplifies company resource allocation, scheduling, and project planning. These applications facilitate the flow of information and collaboration among project members. Additionally, it allows you to track project resource budgets and generate reports. 

Asana, Basecamp, and Trello are examples of project management application software.

Inventory Management Application Software

Inventory and retail management application software tracks your product inventory quantity and lets you know its whereabouts. Most warehouse operations require inventory tracking software to keep tabs on where products are located, where they came from, and where they are supposed to go.

ShipDudes, inFlow, and Cin7 are examples of inventory management application software.

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8 Examples of Application Software 

Application software serves a variety of purposes for almost every business and industry. Here are a few examples:

Example #1: ShipDudes

ShipDudes is a third-party logistics company that warehouses and ships products for next-generation e-commerce brands. Their inventory management application software offers users a custom dashboard that displays their inventory levels for both finished goods and components used. 

ShipDudes effectively used on Blaze.tech’s no-code platform to develop a secure, scalable inventory management system. Read how they built it without technical expertise or programming languages. 

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Example #2: Microsoft Dynamics 365

Microsoft Dynamics 365 offers ERP options geared toward a variety of business needs. The software uses AI to provide insight into optimizing business operations and nurture authentic customer relationships.

Their application also integrates seamlessly with LinkedIn Sales Navigator, which is a big advantage for businesses that are already familiar with the tool. When using both tools in sync, businesses can streamline their operations, but they should evaluate their overall system needs, as a dedicated ERP might still be necessary. 

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Example #3: HubSpot

HubSpot is a popular platform offering CRM tools alongside marketing, sales, and service automation. It’s an automation tool that helps companies attract website visitors, gain a deeper insight into their prospects, and nurture customers through their sales funnel.

It does this through a unified codebase and intuitive UX to make interacting with its application smooth and seamless.

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Example #4: Harvest

Harvest is a cloud-based time-tracking software made for businesses of all sizes. It combines timekeeping and invoicing features, so users can be paid based on the tracked time entries without exporting data to another invoicing software.

Harvest's intuitive cloud-based interface is accessible across all desktop and mobile devices.

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Example #5: Basecamp

Basecamp is a cloud-based project management application that helps companies, teams, and individuals organize tasks, locate relevant project information, and get real-time project progress updates. 

Collaboration is the main draw with Basecamp, with dedicated tools built-in for project planning, sharing files, or team brainstorming sessions. The application can also be integrated with other products, enabling improved reporting, data sharing, and increased project management capabilities.

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Example #6: Forecast

Forecast is a full-suite project and resource management software for businesses that offer professional services. AI technology helps in resource planning and fine-tuning operational processes to help predict the success and profitability of projects.

Ultimately, Forecast simplifies allocating and assigning projects. 

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Example #7: Mint

Mint is a popular personal finance app that helps you manage your money. It's known for its user-friendly interface and robust features, like aggregating financial data from various sources like bank accounts, credit cards, loans, and investment accounts into one, easy-to-find place. 

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Example 8: Duolingo

Duolingo is an innovative language-learning platform that provides a gamified learning experience. The app offers courses in over 30 languages, including less commonly taught languages, making it accessible to a broad audience.

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Understanding Deployment Methods

Application software can be deployed using various methods. Understanding these are crucial for selecting the most suitable application software solution. Here are the 3 primary deployment methods:

Software as a Service (SaaS)

You purchase your SaaS from a website and log into that site to use it — thus, having a reliable internet connection is essential to using SaaS. While the SaaS application software streams on your computer via the internet, it’s actually installed on a server that could be 1,000s of miles away. 

The SaaS model, which you usually pay for monthly or annually as a subscription, allows for significant flexibility and convenience. 

Your SaaS provider will manage updates, maintenance, and security — it’s all plug-and-play for you. SaaS solutions are widely used, and they include notable examples like Salesforce, Trello, and LinkedIn Sales Navigator.

On-Premises Applications

Contrastingly, on-premises software are applications physically installed and run on computers or servers on your business’s or home’s premises. This method offers greater control over the security and compliance of the software environment. 

On-prem deployment is widespread for industries that handle sensitive data, such as healthcare and finance. Additionally, you’ll have control over your app’s scaling: You won’t run into as many bottlenecks and speedbumps when you onboard an enormous number of users.  

While you’ll get more granular control of scaling and security, on-prem deployment comes with a literal cost. You’ll need to purchase physical infrastructure like servers and cooling systems, and hire a knowledgeable IT staff to maintain and update your system.

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Benefits of Business Application Software

When you're running a business, the right tools can make all the difference. That's where business application software comes in. Here's how business application software can help:

Get More Done, Faster

Think about all the tasks your team juggles daily. Now, imagine completing them more quickly and with fewer errors. That's what good application software does. It streamlines your work, whether you're managing projects, handling customer data, or balancing the books.

For instance, project management software like Asana or Trello can help you onboard new employees and track tasks, deadlines, and progress in one place, reducing time spent on status updates and meetings.

Keep Your Data Safe

It goes without saying, but data security is crucial for any business. The right software can add layers of protection to your sensitive information. You can set up protection like two-factor authentication or role-based permission to control who has access to what data.

For example, CRM software like Salesforce allows businesses to configure robust security features, including IP restrictions and audit trails, to protect customer data.

Help When You Need It

When you're stuck on a tech problem, having expert help available can be invaluable. With widely-used application software, support is always at hand. Most providers offer help through chat, phone, or user forums.

For instance, QuickBooks, a popular accounting software, provides various support options, including live chat, phone support, and a comprehensive online knowledge base.

Your Files, Anywhere

Cloud storage has transformed how businesses handle files. Most modern application software lets you store files in the cloud. This means you can access your work from anywhere, and if something happens to your computer, your files are safe.

Google Workspace (formerly G Suite) is a prime example, allowing teams to collaborate on documents, spreadsheets, and presentations in real time from any device.

Room To Grow

As your business expands, your software must keep up. Many application software options are built to grow with you. They can handle more data and a larger user base without slowing down, so you don't have to worry about outgrowing your tools.

Shopify, for instance, offers tiered plans that accommodate businesses from small startups to large enterprises, scaling features and capabilities as needed.

Common Challenges and Solutions of Application Software

Deploying application software involves several challenges that can impact effectiveness and user experience. Understanding these challenges is crucial for successful deployment and ensuring that your software meets its purpose and hums like a well-oiled machine. Here are 3 key areas to consider:

Integration Issues

Integration issues are common when deploying application software, particularly when connecting with the systems and third-party applications you currently use. These challenges can arise from data compatibility problems, where different systems use incompatible data formats or structures, leading to errors or data loss during integration. 

To address these issues, conducting thorough data audits, creating data mapping strategies, and using data transformation tools like Talend or Microsoft SQL Integration Services to align fields between systems is essential. 

Additionally, choosing software that offers API (Application Programming Interface) compatibility can bolster integration capabilities, allowing different programs to interact more smoothly and making your life easier. 

Security Concerns

Security is a critical concern during software deployment. Risks include exploitable vulnerabilities in unpatched software or kernel vulnerabilities, which malicious actors can exploit. 

Configuration errors and dependency conflicts can also introduce security risks, making implementing robust configuration management essential and ensuring that all dependencies are correctly managed. 

To mitigate these risks, adopt automated security scans to identify vulnerabilities early and implement access controls to prevent unauthorized access. Additionally, implementing security frameworks and compliance with standards such as ISO/IEC 27001 can also help protect sensitive data and systems from external threats.

Usability Problems

Usability is a critical aspect that can determine the adoption and success of application software. Software that is difficult to use can lead to lower productivity and dissatisfaction among users. 

To address usability issues, focus on creating intuitive user interfaces. Importantly, incorporate feedback from your team during the development phase to ensure the software meets the needs and preferences of the folks using it most. 

Regular training sessions your team can also improve usability by helping your team better understand the software's features and functionalities.

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How to Choose the Right Application Software for Your Needs

When selecting the right application software for your needs, it's essential to consider several key factors to ensure that the software meets your current requirements and adapts to future growth and changes. While shopping around, keep the following in mind:

• Ease of use and scalability: Your ideal software should have an intuitive interface that requires minimal training, making it accessible for everyone within your organization. Additionally, consider its scalability. It's vital that the software can handle increased loads and complexity as your company expands.

• Cost and support: Cost is always one of the top considerations. Yet, look beyond just the purchase price. Evaluate the total ownership cost, including maintenance, upgrades, and support. Importantly, the quality of customer service provided must be assessed. Reliable support can drastically reduce downtime and improve user satisfaction, especially during onboarding, when you’ll likely encounter some headwinds. 

• Real-life scenarios for stress testing: Stress testing can help you understand how your software performs under different business operations. For example, run tests for data migration to see how well the software handles it and determine recovery options in case of a system failure. These scenarios can give you a practical perspective on the software’s functionality and prepare you for disaster. 

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Tips for Implementing Application Software Effectively

Implementing application software requires meticulous planning, strategic execution, training, and ongoing monitoring. Here are some key strategies to ensure successful implementation:

Planning and Execution 

Successful software implementation starts with detailed planning. Grab a piece of paper or your favorite tablet and jot down your objectives and the scope of what the software needs to achieve. Develop a project timeline that includes key milestones and deadlines. 

It's crucial to involve stakeholders from your team in this planning phase to align the software capabilities with the needs of different parts of the organization. Conduct a thorough needs assessment to identify any potential challenges that could arise during the implementation process and develop contingency plans to address them.

User Training and Adoption 

User training and adoption are vital. Organize training sessions tailored to your team’s different user levels. These sessions should cover the software's basic functionalities and how these functions relate to the users' daily tasks. 

Monitoring Performance 

Once the software is deployed and your team is up to speed, actively monitor its performance. Use performance metrics, which are usually built into the system, and user feedback to evaluate the software’s effectiveness. 

Monitoring your metrics will help identify any issues or areas for improvement. Regularly update your team on progress and any adjustments needed to meet your needs better and ensure no one becomes frustrated with the system.

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Frequently Asked Questions

How Does Application Software Differ From System Software?

Application software is designed to help users perform specific tasks, while system software, like operating systems, manages the hardware and basic functions of a computer. System software serves as a platform for application software to run on.

What Is Business Application Software?

Business application software is designed to help businesses perform various functions such as accounting, project management, customer relationship management (CRM), and enterprise resource planning (ERP). Examples include QuickBooks for accounting and Salesforce for CRM.

Why Is Business Application Software Important for Companies?

Business application software is crucial because it streamlines operations, amplifies productivity, and sharpens decision-making by providing tools for managing business processes, analyzing data, and facilitating organizational communication.

What’s the Difference Between Application Software and an Application Platform?

Application software is what you use, while an application platform makes that software work behind the scenes.

Application software is designed to perform specific tasks for users, like word processors, web browsers, or photo editors. It's the tool you interact with directly to accomplish your goals.

On the other hand, an application platform provides the foundation for application software to run. It acts as the underlying infrastructure that supports and enables application software. An application platform typically includes operating systems, execution services, data services, cloud services, and development tools.

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Design Your Application Software Today With Blaze.tech

Creating custom application software can be challenging, especially for businesses without extensive technical resources. Blaze offers a no-code solution that simplifies this process, allowing you to build tailored applications quickly and efficiently.

Blaze's key features for application development include:

• No-code platform: Build applications using a drag-and-drop interface without writing code.

• A large component library: Access pre-built widgets for maps, layouts, and more, speeding up development.

• Powerful workflow automation: Create complex business processes without coding, improving productivity.

• Enterprise-level security: Protect your data with features like automatic audit logs, two-factor authentication, and HIPAA compliance.

• Extensive integration capabilities: Connect seamlessly with existing systems using out-of-the-box or custom REST API integrations.

A key advantage of Blaze is its implementation team, which assists in building the initial version of your app. This support significantly reduces the learning curve and time to market, making it a valuable asset for businesses aiming to quickly develop and deploy custom applications without extensive in-house technical resources.

See what kind of application software you can tailor make and schedule a free demo today.