How to Create Inventory Management Software: A Complete Guide

How to Create Inventory Management Software: A Complete Guide

Every retail manager and retail entrepreneur has been there. Your highest movers are flying off the shelves, but as the day ends, the real work begins. You must tally what’s left, what’s sold, and predict what’s going to be hot tomorrow.

Before you can go home, you have to finish a slate of spreadsheets. It’s error-prone, especially at this time of night, time-consuming, and honestly, a bit archaic.

Welcome to the world of retail inventory management. 

But what if it didn’t have to be that way? What if it could be easier?

Enter stage left: Retail inventory management software. 

The days of guesswork and manual errors are over. Without knowing how to code, you can build your own custom retail inventory management solution. It’ll help you see the big picture. You’ll get an eagle-eyed view of your inventory while also enjoying real-time updates. This gives you the data you need to stay ahead of the curve.

In this article, we’re not just going to reveal the benefits of retail inventory management software; we’re going to show you how to build one.

The best part?

It’s as simple as drag-and-drop. Truly.

So, let’s dive into actionable tips and insights that will transform your inventory management from nightmare into your competitive advantage. 

retail inventory management
Thanks to no-code solutions, retail inventory management doesn't have to be a spreadsheet nightmare.

Mastering retail inventory management is like learning to juggle with one hand and keeping spreadsheets with the other.

But here, a typo isn’t just a slip of a finger. It could be an overorder or a sale missed.

Having items in stock isn’t just for the aesthetic appeal. It is your daily bread. It is the lifeblood of your business. 

Yet, nearly half – 48 percent – of retailers cite out-of-stock items as a regular issue. Failing to master inventory levels leads to lost resources and stunted growth.

Inventory levels aren’t just numbers. They’re the heartbeat of retail. Any disruption can be catastrophic for the entire business. On the one hand, you might bleed resources through overstocking, and on the other, you might leave money on the table with stockouts. It’s a lose-lose.

This is the hard truth about retail inventory management: a single misstep can trigger a costly, time consuming domino effect.

And that’s why retail inventory management software is so important.

There’s just one problem – most tools are generically bland. The average inventory management software for retail stores will promise you the world but deliver a continent. If that! Sure, there may be some useful features. But you can’t mold it to fit the unique landscape of your retail ecosystem. 

Custom software solutions are the answer. 

Imagine being able to build your very own centralized dashboard. Perhaps you wish you had a dashboard where you could see sales analytics, monitor inventory levels, and manage cash flow on a single page.

Thanks to custom software, you can make that vision a reality. 

Specifically, no-code custom software stands out because of the incredible cost savings compared to high tech code solutions. 

No-code solutions are more cost effective because you don’t have to pay for coding expertise and development expenses. It’s like buying a pre-built tech sandbox to play in rather than having to build your own.

No-code solutions
Creating your own retail inventory web-app is as simple as dragging and dropping your elements and data into place.

Before you can create custom software, however, you need to understand your unique retail needs. 

The sky is the limit when it comes to no-code solutions. With so many possibilities, it can be difficult to know where to begin. To determine how to build your retail inventory software, consider:

  • Conducting an inventory audit: During this process, be sure to identify and track any inefficiencies or gaps in technology. Is there an inventory management feature that would make your life easier?
  • Gathering feedback from team members: Your frontline employees can provide insight into their daily challenges. This will empower you to create a retail POS and inventory management software that makes their job easier and strengthens your bottom line. 
  • Creating a list of your 3rd party tools: What are your current systems? How will these tools integrate with your new software? Whether you use HubSpot, Zendesk, Shopify, DocuSign, or anything in-between, list each tool. This ensures that you can easily integrate everything onto a single dashboard. 
  • Seeking feedback from customers. Are your customers satisfied with your customer support? What about your returns process? Are there any recurring weak spots when you ask your clients for feedback? Customer suggestions can help you tailor your tools to better meet their experience expectations. 
  • Prioritizing features. Decide which features are essential and which ones are “nice-to-have.” The beauty of a no-code solution is that you can always add to it, without extra costs. Compare this to traditional high-code solutions, where every addition is another costly billable hour. 

This level of customization will fit your needs like a glove. The primary benefit of building your own retail inventory management software is that it can grow with your business. Thanks to no-code, you can scale and adapt the app with ease. The shackles of relying on a developer or an agency are gone. 

It’s important to remember that retail master data management goes beyond your inventory. It’s also about your customers. From marketing to improving customer relationships, you’ll need to build or integrate with a CRM in retail


While this process can seem like a lot, we promise it’s easier than it sounds. We’re about to reveal the 7 steps to build your own retail inventory management app. 

But before then, if you ever feel discouraged or overwhelmed, just remember the benefits of building your own internal tool:

  • Precise inventory control
  • Enhanced customer profiles
  • Targeted marketing campaigns
  • Optimized stock levels for peak seasons 
  • Ability to better forecast trends

So, how can you build a retail inventory management software to achieve this?

out of stock inventory control
Inventory control, ordering, and forecasting are key to not only keeping your stock filled, but more importantly, your customers happy.

Why You Should Choose a No-Code Platform for Retail Inventory

When it comes to retail, taking a no-code startup approach isn’t just cutting-edge. It’s a game changer. It can help you manage every intricacy of a store inventory management system – and then some

No-code platforms have simplified the creation of inventory systems, making them accessible to retailers of all sizes

In practical terms, this means that building your own inventory software is as simple as dragging-and-dropping your elements into place. This eliminates the need for intricate tech code, simplifying the entire process.

How is this possible?

No-code platforms that utilize AI and automation allow tasks like inventory tracking to become an almost hands-off process. Reordering is easier than ever before. Consider this: a cloud-based or web-based no-code platform can effortlessly sync with your existing point of sale POS system. The result? Sales and inventory data is organized on a central dashboard, giving you a comprehensive view of operations. 

Among these innovative platforms, Blaze is leading the way. 

With our intuitive design and robust features. We allow retailers to create custom solutions that fit perfectly with their operational workflow. The deployment of a custom inventory management solution need not be a months-long saga. 

It's a matter of days or even hours, dramatically reducing the time to value.

Moreover, the cost-effectiveness of no-code solutions like Blaze cannot be overstated. They slash development costs, not to mention the ongoing savings from increased efficiency. 

For retailers, this means less time fretting over spreadsheets and more time focused on growth and customer satisfaction.

Blaze is proud to lead the charge, offering a no-code solution that makes retail inventory management nimble, accurate, and surprisingly hassle-free.

no code inventory software
No-code solutions are designed to be so intuitive that even "not-so-tech-savvy" people can use them.

7 Steps for Building Inventory Management Solution

Creating store inventory software from scratch using a no-code platform is easier than it sounds. In fact, in just 7 simple steps, you can have your own custom web app that meets your every need. Here’s a detailed guide on how to do it:

Step 1: Define Your Specific Needs

List every functionality you need. Whether it’s inventory counting, recording thresholds, or supplier management, write everything down.

If you don’t know where to begin, remember what we discussed above:

  • Conduct an inventory audit to identify gaps in technology or any inefficiencies.
  • Gather feedback from team members.
  • List your third party tools that need to be integrated.
  • Seek feedback from customers.
  • Prioritize which features you consider to be essential. 

By following this process, creating a plan is as simple as barcode scanning. 

Step 2: Map Out the User Interface (UI)

Building a shiny new inventory management system won’t do you any good if it’s difficult to use. Usability and intuitive interfaces save time and reduce errors. 

Drag-and-drop app builders like Blaze will allow you to create a dashboard anyway you visualize it. 

For retailers, you’ll want to design your dashboard so that critical metrics like stock levels and order statuses are immediately seen. Of course, you can create individual pages for detailed views, but keep the key metrics in plain site. Feel free to seek feedback from your team so that the web app is intuitive for users at all tech levels. 

Step 3: Integrate Barcode Scanning

Integration of barcode scanning is a game-changer for inventory management. 

By integrating barcode scanning with your new system, you can ensure stock levels update in real-time. This keeps your data accurate so you know when to reorder. More importantly, it keeps your customers happy. 

Ensure the scanner feeds data directly into the inventory count for real-time updates. 

Step 4: Set Up Your Automated Processes

Set up automatic alerts for low stock levels so you know when it’s time to reorder. If possible, use AI to predict your stock needs based on historical sales data. If this isn’t possible, then make historical analytics easily accessible so you can forecast your inventory needs, especially around the holidays. 

Other automated processes to consider include, but are not limited to:

  • Automatic/dynamic pricing adjustments.
  • Real-time analytics.
  • Vendor performance tracking
  • Seasonal adjustment algorithms

Step 5: Sync with Your Commerce Platform and Tools

At Blaze, we have dozens of prebuilt integrations with platforms like Shopify, Stripe, and Salesforce. This will help you sync stock and all your data. If a tool you use doesn’t have a native integration option, let us know and we can help you create a custom solution. 

Step 6: Test the System Thoroughly

Once your system is in place, it's time for rigorous testing. 

Run through various real-world scenarios to ensure everything functions as expected. Pay close attention to user employee feedback during this phase. This is invaluable for identifying any pain points or areas for enhancement.

Step 7: Train Your Team and Launch

Congratulations! You’ve reached the final step. 

Develop comprehensive training materials and sessions for your team. This can be done in person or through a simple screen share recording. The more robust your custom retail inventory management software, then the more detailed documentation you’ll want. Some teams even find it helpful to create PDFs with screenshots so that everyone is on the same page.

Once everyone is trained, it’s time to officially launch your new retail inventory tracking software. Be sure to monitor its performance closely.

Throughout each step, focus on creating a user-friendly experience. Encourage innovation and creativity to ensure your software meets current needs and is also adaptable for future demands. 

Remember, the beauty of no-code platforms like Blaze is that they allow you to iterate quickly based on user feedback and business evolution. 

Ensuring Your Software is Secure and Compliant

Security and compliance are paramount for any business. This includes inventory management systems. For retailers, the integrity of retail inventory tracking software underpins business operations as well as customer trust. 

Blaze provides enterprise-grade and compliant security, which is why we're trusted by Fortune 500s and healthcare organizations.

Utilizing a no-code platform like Blaze allows for robust security protocols to be built into the system itself.

Blaze ensures that real-time inventory data is protected through state-of-the-art encryption and secure access controls.

The best part? You can set user permissions so you can control who can make changes to your app. Have collaborators? Bring them onto your new web app! You can even enable 2FA and SSO for even greater security. 

This secure environment is critical because your new internal tool does more than just provide stock alerts and order fulfillment. It also houses sensitive customer data. By choosing a trusted no code platform, you are safeguarding against unauthorized access and potential breaches. 

In a world where data breaches are not just a threat but a reality, Blaze provides a shield for your inventory and customer data. We take security and adherence to compliance standards seriously.

This security-first approach ensures that retailers can focus on what they do best – selling products and delighting customers – while leaving the complexities of data security to the robust capabilities of your chosen inventory management solution.

Tips on Rolling Out Your Custom Solution

The launch of your new store inventory program should be as smooth as the software itself. 

Begin by setting clear objectives for what you aim to achieve with your system. This will help your team members understand how the tool fits into the bigger picture. For example, if your primary goal is to better track inventory, then anyone charged with stock levels should be able to use the tool. 

Similarly, if the tool is going to help with marketing, then team members should be trained on how to use the CRM component. 

From the supply chain to sales channels, there are so many moving parts in retail. Help your team understand how this solution fits into the puzzle. 

Training is key to making the rollout a success.

  • Engage your staff with hands-on sessions.
  • Create clear documentation (written, visual, or both) for reference.
  • Regularly check-in with your employees

Bottom Line on Inventory Management Solution

Finally, we understand that change can be hard. Change can sometimes lead to resistance from your team. To counter this, emphasize the real-world benefits they'll experience, like time savings and reduced errors. 

Remember, you're not alone in this transition. 

At Blaze, we offer extensive support, ensuring that any bumps in the road are swiftly smoothed out, leading to successful implementation and adoption.

Interested in learning more? Schedule your free consultation today!

If you enjoyed this blog, you may want to read: How to Manage Inventory In a Retail Store

FAQ on Inventory Management Solution

Q1. What is inventory management software?

Inventory management software is a digital tool that helps businesses manage, manage and optimize their inventory levels. It enables real-time inventory tracking,streamlines the purchasing and ordering process, and improves overall inventory management.

Q2. What are the main features of Inventory Management Software?

Inventory management software typically incorporates features such as inventory tracking, barcode scanning, automatic reorder points, inventory forecasting, reporting and analysis, multi-site management, and integration with e-commerce platforms and accounting systems.

Q3. Who can benefit from using Inventory Management Software?

Inventory management software benefits all sizes and industries, including retailers, wholesalers, manufacturers, e-commerce stores, and distributors Helps improve inventory accuracy, reduce stockouts and overstocking, optimize warehouse space, and increase operational efficiency all go upwards.

Q4. How does Inventory Management Software improve efficiency?

Inventory management software automates manual tasks such as data entry, order processing and inventory matching, saving time and reducing human error Provides real-time visibility into inventory levels, and enables businesses to make informed decisions, place orders variety for fast and prevent stockouts.

Q5. Is Inventory Management Software adaptable for growing businesses?

Yes, inventory management software is scalable and scalable to the needs of growing businesses. Whether you manage a few SKUs or thousands, the software can easily accommodate growing volumes, new shelf locations and sales channel expansion

You May Also Like: